What is Remote Ink Notarization (RIN)?

Remote Ink Notarization (RIN) is a hybrid notarization method that blends traditional pen-and-paper signing with modern remote communication technology. Unlike Remote Online Notarization (RON), which uses fully electronic signatures and digital seals, RIN still relies on traditional ink signatures—but the signing and acknowledgement happen through a live video session.

RIN became widely recognized during the COVID-19 pandemic as states sought temporary or emergency alternatives to in-person notarization while still requiring or preferring ink signatures. Today, RIN remains permitted in certain jurisdictions under specific rules, offering an option for signers or documents that require physical signatures.

How Remote Ink Notarization Works

While each state may have its own rules and procedures, the general workflow for a RIN session includes the following steps:

• Process Initiation: The signer contacts a notary who is authorized to perform Remote Ink Notarization under their state’s laws.
• Identity Verification: The notary verifies the signer’s identity remotely using approved technology. This may include credential analysis, knowledge-based authentication, or other methods, depending on state requirements.
• Live Video Conference: The notary and signer connect through a live, real-time audio-video session. The notary must clearly witness the signer signing the document with ink.
• Traditional Ink Signature: The signer physically signs the document using pen and paper while the notary observes during the video call.
• Document Transmission: After signing, the signer sends the original document back to the notary—either by mail, courier, or in some states, a scanned copy may be acceptable temporarily.
• Notarial Completion: Upon receiving the signed document, the notary completes the notarization by applying their traditional ink seal and signature.

Why Choose Remote Ink Notarization?

Remote Ink Notarization offers a workable solution for situations where electronic signatures are not permitted, preferred, or practical. Some signers and institutions continue to require wet-ink signatures for certain document types, and RIN helps bridge that gap while still offering the benefits of remote access.

This hybrid approach maintains the integrity of traditional notarization while incorporating remote communication tools to enhance convenience, accessibility, and continuity of service.

Legal Considerations

Regulations governing Remote Ink Notarization vary significantly by state. Some states only allowed RIN temporarily during the pandemic, while others continue to authorize it under specific laws. Always review your state’s latest notary guidelines before offering or requesting RIN services.

To explore compliant remote notarization options or learn more about modern digital notarization tools, visit ProNotary.com.