Remote Online Notarization

No longer do your clients have to deal with scheduling conflicts that increase turn times. Upload any document and perform real-time transactions with your clients from an end-to-end secure web-based software. Allow Remote Online Notarization to work for you and put time and money back in your pocket.

Fully Managed SaaS Remote Online Notarization Solution for Businesses and Individuals

Pro Notary is a fully managed solution that allows the signer to appear before the notary over a live audio-video feed when executing digital documents. Remote Online Notarization is a new technology-driven process that does not require any software installation nor additional browser plugins on behalf of the user.

The entire Remote Online Notarization process can be broken down into four simple steps:

Pro Notary

Step 1 is identity verification that requires all signing parties to pass knowledge-based authentication prior to a system performed credential ID test. A user's ID can consist of a driver's license, a government issued photo ID or passport.

Step 2 is the actual audio-video conference where the notary and signer meet virtually to talk to each other over a webcam in real-time. During this step the notary will observe all necessary digital signatures by the signer and will apply appropriate notarial certificates and seals to the digital document(s).

Step 3 is tamper proofing the executed digital documents with a date/time-stamp digital certificate. This certificate will identify whether any of the documents are altered in the future.

Step 4 is the audit trail and notarial records that are required to be kept to prove who actually digitally signed the document(s).

Industry Solutions

Industries that benefit from Remote Online Notarization include but are not limited to:

  • Auto
  • Construction
  • Financial Services
  • Healthcare
  • Insurance
  • Legal
  • Private Wealth Management
  • Real Estate
Pro Notary


  • Audit Trail
  • Cloud-Based Solution
  • Compiled Bytecode Protection
  • Credential ID Analysis
  • Document Annotation & Preparation Tools
  • Document Tagging
  • Holographic Signature
  • In-Person eSigning
  • Knowledge-Based Authentication
  • Master Admin Control Panel
  • Multi-Factor Authentication
  • Multiple Document Support
  • Multiple Signer Support
  • Multiple Video Support
  • Network Connectivity Check
  • Notarial Audit Log
  • Real Time Audio-Video Recording
  • Real Time Collaboration
  • Remote Online eSigning
  • Tamper-Evident Seal
  • Template Library
  • Typefont Signature
  • User Device Compatibility Check
  • White-Labeling*

*Available on Enterprise package

System Requirements

Operating Systems

  •   Windows 8.1 or higher
  •   MacOS 10.11 or higher


  •   Chrome (recommended)
  •   Firefox


  •   PC or Mac Desktop or Laptop with 1 GB RAM
  •   Web camera with minimum 640x480 resolution
  •   Microphone with full two-way audio capture

Internet Connection

  •   Download speeds of 5 Mbps or better
  •   Upload speeds of 3 Mpbs or better
  •   Latency speeds of 50 ms or better


Interested in our Remote Online Notarization SaaS solution?

Please contact our sales team for custom pricing built around your requirements.

Businesses & Individuals

  • Fully Managed Solution
  • 24/7 Technical Support
  • eSigning Features
  • Dynamic KBA Included
  • Credential Analysis Included
  • White Labeled Solution


  • Fully Managed Solution
  • 24/7 Technical Support
  • eSigning Features
  • Dynamic KBA Included
  • Credential Analysis Included
  • White Labeled Solution

Frequently Asked Questions

What is Remote Online Notarization ("RON")?

Remote Online Notarization is a notarial act performed by an online notary by means of two-way video and audio conference technology that meets the standards adopted by the Secretary of State for such actions including credential analysis and identity proofing.

Is Remote Online Notarization ("RON") legal in Texas?

Yes, Texas House Bill 1217 allows a Notary Public in Texas to apply to be appointed to perform online notarizations. Online notary publics in Texas are governed by Subchapter C, Chapter 406 of the Texas Government Code and Title 1, Chapter 87 (PDF) of the Texas Administrative Code.

Where can I learn more about Remote Online Notarization ("RON") in Texas?

How do I become a commissioned online notary with the state of Texas?

Refer to the Texas Secretary of State's website for a complete overview of requirements.

In addition, when using Pro Notary as your RON solution we will provide each user with a Digital Certificate, Electronic Seal and Digital Signature as part of the one-time setup fee per user.

How much does it cost to use Pro Notary's solution?

Pro Notary charges a flat monthly licensing fee per user and a nominal transaction fee on every transaction completed.

What is Credential ID Analysis?

Credential ID Analysis is a process by which the validity of a government-issued identification credential is affirmed by a third party through review of public and proprietary data sources.

What is a Digital Certificate?

A Digital Certificate is a computer-based record or electronic file issued to an online notary public for the purpose of creating an official electronic signature.

What is an Electronic Seal?

An Electronic Seal consists of information within a notarized electronic document that confirms the online notary public's name, jurisdiction, notary ID, and commission expiration date. It generally corresponds to information in notary seals used on paper documents.

Can multiple signers participate in the same signing session?

Pro Notary can accommodate multiple signers, from any combination of locations domestically within the U.S.A or international as long as all signing parties can meet the minimum system requirements.

Can a document be notarized that isn't written in English?

Unfortunately not at this time. All documents submitted for notarization through the Pro Notary solution must be in English.


Learn more about remote online notarization today.

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