Streamlining Remote Notarizations: An Overview of ProNotary’s Mid-Session Features

Remote Online Notarization (RON) offers tremendous efficiency—but it also introduces challenges that notaries must be prepared to manage. ProNotary was designed to address these challenges directly, offering powerful mid-session tools that keep signings running smoothly, securely, and in full compliance. Below is an overview of the core mid-session features that empower notaries during live remote notarizations.

1. Dynamic Document Management

Managing documents during a live RON session can be difficult when unexpected changes arise. Traditional platforms often require ending the session to upload updated documents or adjust the document order.

ProNotary eliminates this disruption by allowing notaries to:

• Upload new documents mid-session
• Modify the order of existing documents
• Replace or correct files without restarting the appointment

These capabilities ensure that notaries can adapt quickly to client needs while maintaining a seamless experience.

2. Advanced Signer Management

Ensuring that each signer is fully authenticated and ready to proceed is critical in remote notarization. ProNotary provides notaries with granular control over signer participation throughout the session, including the ability to:

• Pause the session when necessary
• Re-initiate knowledge-based authentication for signers who skipped or failed verification
• Add or remove signers mid-session when allowed by state law

These tools help notaries maintain compliance, reduce errors, and ensure that every signer meets the required identity standards.

3. Built-In Compliance & Security Controls

Compliance remains at the center of every notarization. ProNotary equips notaries with secure, legally compliant tools to help them meet state-specific requirements, such as:

• Initiating credential analysis within the session
• Enabling optional screen recording when required by state law
• Preserving tamper-evident audit trails of all actions taken

While these tools can help satisfy regulatory standards, notaries must always review their state’s RON laws to determine when certain recordings or verifications are allowed or required.

Delivering a Seamless Client Experience

By leveraging ProNotary’s mid-session capabilities, notaries can overcome common RON challenges without disrupting the signing process. These features allow notaries to stay adaptable, compliant, and fully in control—leading to a smoother, more professional workflow for both notaries and their clients.

ProNotary continues to innovate in the RON space, providing notaries with the tools they need to deliver reliable, secure, and efficient remote notarization services.