Remote Online Notarization (RON): The Perfect Solution for Emergencies and Reducing Lead Time for Title Companies

In real estate transactions, time is often of the essence, and emergencies can arise when least expected. Whether it’s a last-minute closing or a sudden change in a buyer or seller’s availability, title companies need to be agile in managing these urgent situations. That’s where Remote Online Notarization (RON) comes in.

By integrating RON into your workflow, your title company can greatly reduce lead times and handle emergency situations with ease. Here’s how RON can help your title company stay prepared and flexible, ensuring smooth transactions even under tight deadlines.

1. Real-Time Notarization Anywhere, Anytime

One of the greatest benefits of RON is that it allows documents to be signed and notarized remotely, at any time. This means that even if a buyer or seller cannot be physically present due to travel, illness, or unforeseen events, the closing can still go forward.

For title companies, this ability to execute documents in real-time is a game-changer. There’s no need to wait for someone to travel to an office or a notary’s location. RON enables title companies to manage time-sensitive transactions quickly and securely, no matter where the parties are located. Whether it’s early in the morning or late at night, as long as both parties have internet access, the transaction can move forward.

How RON Helps in Emergencies:

• Travel Delays: If a client is unexpectedly stuck in another state or country, they can still sign and notarize documents remotely, avoiding closing delays.
• Health Issues: RON is ideal in cases where clients are unable to attend in-person closings due to illness or injury.
• Weather-Related Events: Natural disasters or severe weather that disrupt travel plans won’t affect the transaction, as long as both parties can access the online platform.

2. Significant Reduction in Lead Time

Traditionally, title companies rely on in-person meetings and shipping documents, both of which add days or even weeks to the transaction process. From coordinating multiple schedules to waiting for documents to be notarized and sent back, lead time can be a significant challenge.

RON virtually eliminates these delays by allowing instant document signing and notarization online. Instead of waiting for physical documents to be signed, notarized, and shipped back, RON reduces the lead time to hours—if not minutes. This is especially crucial in fast-moving real estate markets, where a delay of even a few days can make or break a deal.

Faster Transactions with RON:

• Immediate Signing: Once the documents are prepared, they can be signed and notarized without the need for scheduling in-person appointments.
• No Shipping Time: Title companies no longer have to wait for FedEx or other couriers to deliver signed documents. The entire process is digital.
• Speedy Closings: RON can reduce the time to close by several days, which benefits both the buyer and the seller, especially in competitive markets.

3. Increased Flexibility and Client Convenience

Emergencies and unforeseen circumstances often require flexibility in how and when documents are signed. Clients appreciate the convenience of not needing to rearrange their schedules or travel long distances to finalize a transaction.

RON offers the flexibility to sign documents from any location, on any device with an internet connection. This means that your title company can accommodate last-minute changes in client availability, without the risk of derailing the entire transaction. When clients know that their title company can quickly adapt to their needs, it builds trust and improves satisfaction.

4. Minimizes the Risk of Transaction Fallout

In a traditional closing process, the more time that passes between a verbal agreement and the signing of documents, the higher the risk of transaction fallout. Unexpected delays—whether due to travel issues, scheduling conflicts, or emergency situations—can lead to frustration, second-guessing, or even backing out of the deal.

By integrating RON, title companies can mitigate these risks by closing transactions quickly before unexpected circumstances can jeopardize the deal. Buyers and sellers are more likely to follow through when there are fewer opportunities for delays or issues to arise.

Benefits of Using RON to Avoid Fallout:

• Quick Turnaround: Closing the deal quickly reduces the chances of clients backing out due to time-sensitive issues.
• No Schedule Conflicts: Because signers can complete the process at their convenience, there’s less stress over finding a mutually agreeable time for everyone involved.
• Peace of Mind: When clients know the process is fast and secure, they feel more confident moving forward with the transaction.

5. Ensuring Business Continuity

For title companies, ensuring business continuity is essential, especially during emergencies. Natural disasters, office closures, or public health crises can make in-person signings impossible, halting real estate transactions.

By integrating RON, title companies can continue to operate seamlessly even in the face of unexpected events. With RON, you are no longer dependent on physical office spaces or geographic limitations. Your team can continue to facilitate transactions remotely, ensuring your business stays on track no matter what happens.

ProNotary’s RON Platform Keeps You Prepared:

• Uninterrupted Service: RON allows you to keep business running, even when in-person closings are not possible.
• Remote Workforce Compatibility: Title agents can work from anywhere, managing transactions remotely and ensuring that deadlines are met.
• Adaptable and Scalable: Whether it’s one emergency transaction or a large volume of digital closings, ProNotary’s platform scales with your needs.
• At ProNotary, we provide secure, streamlined RON solutions tailored to the needs of title companies. Whether you’re dealing with an emergency closing or simply looking to reduce lead times, RON is the perfect solution to keep your business running smoothly and efficiently. Contact us today to learn how you can integrate RON and stay ahead of the curve in the ever-evolving real estate market.