How Title Companies Can Reduce the need for FedEx by Integrating Remote Online Notarization (RON)
As a title company, managing physical documents can often feel like a logistical nightmare. Rushing to FedEx to ship critical papers, tracking deliveries, and coordinating multiple signers in different locations all add unnecessary complexity to your workflow. But what if there was a way to reduce, or even eliminate, your reliance on FedEx altogether?
The solution lies in Remote Online Notarization (RON). By integrating RON into your title company’s process, you can shift from physical document management to a fully digital system that saves you time, money, and headaches. At ProNotary, we help title companies transition to the digital age by making notarizations fast, secure, and remote. Here’s how RON can minimize the need for FedEx in your transactions.
1. Eliminate Physical Document Shipping
One of the biggest reasons title companies use FedEx is to send documents to buyers, sellers, or other stakeholders who are geographically dispersed. Whether it’s the closing documents, signed contracts, or title paperwork, these documents typically need to be shipped overnight to meet tight deadlines.
With Remote Online Notarization, the entire signing process is done electronically. Instead of printing, signing, and shipping documents, all parties can access and sign documents securely online from anywhere in the world. This not only saves on shipping costs but also ensures that documents are processed faster without worrying about shipping delays or lost packages.
2. Streamline Closings with Remote Signers
When closings involve multiple signers located in different cities or even states, coordinating FedEx shipments can become incredibly complex. It’s not uncommon for title companies to use FedEx to send documents back and forth between parties, adding extra time to the transaction.
By using RON, you eliminate the need to coordinate signers physically. Instead, each party can log in from their location, review the documents, and sign them digitally in a matter of minutes. This streamlines the closing process and allows you to complete transactions faster, without waiting on FedEx deliveries.
3. Save on Shipping Costs
Shipping documents overnight, especially with high-value packages, can add up over time. Title companies that rely heavily on FedEx may be paying thousands of dollars in shipping fees each year. By adopting a fully digital process through RON, you reduce or eliminate these shipping costs entirely. All documents are exchanged, signed, and notarized online, significantly lowering your overhead expenses.
4. Increase Security and Accuracy
When documents are shipped via FedEx or any other physical courier, there’s always a risk of packages being lost, delayed, or even tampered with. While FedEx provides tracking services, they can’t guarantee against unforeseen issues like severe weather delays or human error.
With RON, all documents are secured through encrypted platforms, making them less vulnerable to loss or tampering. Additionally, digital signatures are often more accurate and secure because they come with timestamp verification, helping reduce errors that may arise from manually signed and shipped documents.
5. Faster Access to Finalized Documents
In a traditional setting, once documents are signed and shipped, title companies must wait until FedEx delivers them before proceeding with the transaction. This process can take days or even weeks, depending on shipping schedules and other factors.
By integrating ProNotary’s RON platform, you can receive signed, notarized documents instantly. Once the signing is complete, the documents are immediately available in your digital system, allowing for faster processing and quicker closings.
6. A More Convenient Experience for Your Clients
Your clients are looking for a seamless, efficient experience, and relying on FedEx can sometimes be a hindrance. Delays, inconvenient pick-up and delivery schedules, and the need to track packages are added stresses for buyers and sellers alike. Offering a remote option allows your clients to sign documents at their convenience without worrying about shipping logistics.
ProNotary’s RON platform makes it easy for your clients to log in from anywhere, at any time, and complete the necessary paperwork with just a few clicks. This can improve client satisfaction and differentiate your title company as one that values efficiency and modern solutions.
Conclusion
Integrating Remote Online Notarization into your title company’s workflow can greatly reduce, or even eliminate, your reliance on FedEx for shipping documents. With RON, title companies can complete transactions faster, cut costs, improve document security, and offer a more convenient experience for all parties involved.
At ProNotary, we’re committed to helping title companies streamline their processes by providing secure, easy-to-use remote notarization solutions. Ready to go digital? Contact us today to learn more about how RON can transform your title company and eliminate the hassle of shipping documents with FedEx.
