How Law Firms Can Facilitate Remote Online Notarizations with ProNotary
As legal services evolve in a digital-first world, law firms are expected to provide secure, efficient, and remote-friendly solutions. Remote Online Notarization (RON) enables firms to meet these expectations—particularly those handling estate planning, real estate transactions, business agreements, and other documents requiring notarization.
ProNotary offers a streamlined, compliant RON platform that allows law firms to facilitate remote notarizations without the logistical challenges of arranging in-person meetings.
What Is Remote Online Notarization?
Remote Online Notarization allows a notary and signer to complete the notarization process through a secure video session. Using ProNotary, law firms can coordinate notarizations remotely while remaining compliant with state laws and protecting sensitive client information.
The ProNotary RON Process for Law Firms
Here’s how your firm can use ProNotary to manage and execute remote notarizations efficiently:
1. Client Requests a Notarization
A client contacts your firm with a document that requires notarization. You initiate the process by creating a new RON session within the ProNotary platform.
2. Document Upload
You or your client uploads the document—typically a PDF—into ProNotary. All files are encrypted and securely stored prior to the session.
3. Live Video Session
The client meets with the notary in a secure, real-time video session. This replaces the traditional in-office signing and is ideal for remote, busy, or out-of-state clients.
4. Identity Verification
ProNotary supports multiple identity verification methods depending on your jurisdiction:
- Knowledge-Based Authentication (KBA)
- Credential analysis of a government-issued ID
- Visual ID verification during the live session
The platform supports multi-factor verification to ensure full compliance with state-regulated RON requirements.
5. E-Signature and Notarization
Once the signer is verified, they apply an electronic signature to the document. The notary then adds an electronic notary seal and signature to complete the notarization.
6. Recording and Compliance
ProNotary automatically records the session and retains the audio-video file for the period required by law. Firms can easily access session logs, verification records, and audit trails for compliance and internal documentation.
7. Document Delivery
The notarized document is securely uploaded and made available to your firm, ready for immediate legal use or client distribution.
Why Law Firms Choose ProNotary
- Compliance-First Approach: ProNotary supports state-specific RON regulations and maintains adherence to evolving legal standards.
- Efficient Client Experience: Clients benefit from remote notarization while receiving secure, professional service.
- Operational Efficiency: Reduce scheduling delays and manage multiple notarizations from a centralized dashboard.
- Audit-Ready Records: Full recordings, identity logs, and document trails are preserved for legal and administrative needs.
Start Facilitating RON Today
Looking to offer clients a modern notarization experience without compromising compliance? ProNotary is built to support legal professionals and simplify the RON workflow from start to finish.
