In the digital age, the convenience of online services has extended to various legal and administrative processes, including notarization. This article explores whether Texas allows remote online notarization (RON), how it works, and what you need to know to take advantage of this modern convenience.

Introduction to Remote Online Notary in Texas

Texas is indeed a state that allows remote online notarization. The Lone Star State has been a pioneer in embracing digital notarization, officially permitting the practice since 2018. This progressive move was aimed at modernizing notarial acts, making them more accessible and convenient for all Texans. With RON, individuals can have documents notarized via digital platforms without the need to be physically present with the notary.

How Does Remote Online Notarization Work in Texas?

Remote online notarization in Texas involves a fully digital process where both the notary and the person requiring the notary’s services use electronic signatures and notarial seals over a secure internet connection. The process is facilitated through approved RON platforms that ensure the security and integrity of the notarial act. Here’s a step-by-step guide to how it typically works:

  1. Document Upload – The individual or Notary uploads the documents that need to be notarized to the RON platform.
  2. Identity Verification – The person’s identity is verified through the platform using various methods, such as knowledge-based authentication and ID scanning (credential analysis).
  3. Video Conferencing – The notary and the individual connect via a live recorded video call, where the notary verifies the individual’s identity and willingness to sign.
  4. Electronic Signing – Both parties sign the document electronically in real-time during the video call.
  5. Notarization – The notary affixes their digital seal and electronic signature to the document, officially notarizing it.
  6. Document Access – The notarized document is then accessible for download or sent to the individual electronically.

Requirements for Remote Online Notarization in Texas

To participate in RON, both notaries and individuals must meet specific requirements:

  • Notaries must be commissioned in Texas and complete an application to apply for an online Notary commission. They must also select a RON platform that meets Texas’s standards for security and record-keeping.
  • Individuals need a stable internet connection, a webcam for the video call and a cell phone to undergo the credential analysis process (capture photos of driver license or passport).

Benefits of Remote Online Notarization in Texas

RON offers numerous benefits over traditional notarization methods:

  • Convenience – Documents can be notarized from anywhere, at any time, eliminating the need to travel to a notary’s office.
  • Efficiency – The process is quick and can be completed in minutes once the individual is ready.

Businesses and Notaries trust ProNotary for Remote Online Notary Software

Texas’s allowance of remote online notarization represents a significant step towards modernizing and simplifying the notarial process. This digital advancement makes notarization more accessible and convenient, reflecting the state’s commitment to innovation and efficiency in legal and administrative services. Whether for personal or business purposes, Texans can now enjoy the benefits of notarization right from their digital devices, ensuring that the process is as smooth and straightforward as possible.

ProNotary, a Texas-based company, is an intuitive and user-friendly digital signing solution designed to enable businesses to notarize documents online. Learn more about how your business can leverage ProNotary’s RON solution to modernize your notarization process.