How ProNotary Protects Against Fraud in Remote Online Notarizations

General Posted June 13, 2025

. ProNotary is engineered with multiple layers of defense to ensure trust, integrity, and compliance in every notarization. Here’s how we safeguard your transactions.

🔍 1. Multi-Factor Identity Verification

ProNotary employs a robust multi-factor authentication system to verify signers, blending:

  • Knowledge‑Based Authentication (KBA): Signers answer specific questions drawn from credit or public records.
  • Credential Analysis: AI-powered analysis of government IDs checks against official security features.
  • Biometric Verification: Facial recognition confirms the signer matches the ID.

2. Full Audio-Visual Session Recording

Every RON session on ProNotary includes continuous video, audio, and screen recording. This ensures:

  • Transparent Transactions: The entire interaction is preserved, from ID presentation to final signing
  • Tamper Evidence: Any attempts to alter the recorded seal invalidate the document.
  • Dispute Resolution: Recorded sessions serve as evidence in legal or compliance audits

Secure Digital Seals & Tamper‑Evident Technology

Each notarized document receives:

  • Electronic Notary Seal & Signature: Cryptographically linked to the session and signer.
  • Tamper-Evident Protection: Any post-notarization change breaks the digital signature, instantly revealing tampering

Immutable Audit Trails & Secure Storage

ProNotary logs every action—logins, ID uploads, KBA passes, timestamps, IP addresses—in a detailed audit trail.

  • Compliance Assurance: Enables regulatory oversight and simplifies audits.
  • Secure Data Handling: All records and audio-video files are encrypted at rest and in transit. Access is strictly controlled

Why This Matters for You

ProNotary’s fraud prevention strategy isn’t just technical, it’s a reassurance:

  • Secure signings that reduce risk and liability
  • Legal defensibility through evidence trails
  • Client confidence knowing their transactions are rigorously protected

Final Thoughts

RON isn’t just convenient—it’s better. With built-in identity proofing, tamper protection, recording, and compliance, ProNotary hardens notarization against fraud in ways that in-person methods simply cannot.

Schedule a demo at ProNotary.com or visit our Trust Center to explore our fraud prevention blueprint.

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