How Law Firms Can Facilitate Remote Online Notarizations with ProNotary
As legal services continue to evolve in a digital-first world, law firms are increasingly expected to offer secure, efficient, and remote-friendly solutions. Remote Online Notarization (RON) is a powerful way to meet these demands, especially for firms that handle estate planning, real estate transactions, business agreements, and other legal documents requiring notarization.
ProNotary provides a streamlined, compliant RON platform that law firms can use to facilitate remote notarizations for their clients without the logistical headaches of scheduling in-person appointments.
What Is Remote Online Notarization?
Remote Online Notarization allows a notary and a signer to complete a notarization over a secure video call. Using ProNotary, law firms can coordinate notarizations remotely while maintaining compliance with state laws and safeguarding sensitive client data.
The ProNotary RON Process for Law Firms
Here’s how your firm can use ProNotary to manage and execute remote online notarizations efficiently:
1. Client Requests a Notarization
Your client reaches out to your firm with a document that requires notarization. You initiate the RON process by setting up a session within the ProNotary platform.
2. Document Upload
You or the client uploads the document, typically a PDF, into the ProNotary system. The platform ensures documents are encrypted and securely stored until the session.
3. Live Video Session
The client meets with the notary in a live, secure video session hosted through ProNotary. This replaces the traditional face-to-face meeting and is ideal for busy clients or those located in different regions.
4. Identity Verification
ProNotary offers multiple methods for verifying the signer’s identity, depending on your jurisdiction:
- Knowledge-Based Authentication (KBA)
- Credential Analysis of a government-issued ID
- Visual ID verification via live video
The platform supports multi-factor verification to ensure compliance with applicable laws.
5. E-Signature and Notarization
Once verified, the signer e-signs the document. The notary then applies an electronic signature and notary seal to finalize the notarization.
6. Recording and Compliance
ProNotary automatically records the session and retains the audio-video file for the required duration. Law firms can access session logs and maintain proper records with minimal administrative overhead.
7. Document Delivery
The notarized document is securely uploaded to your firms platform, ready for legal use.
Why Law Firms Choose ProNotary
- Compliance-First Approach: ProNotary supports state-specific notarization laws and keeps up with legal standards
- Efficient Client Experience: Your clients get the convenience of remote notarization with the assurance of professional, secure handling
- Time-Saving for Your Team: Reduce scheduling and travel time while managing multiple notarizations from a centralized dashboard
- Audit-Ready Recordkeeping: Full video recordings, identity verification logs, and document trails are available for your firm’s records
Start Facilitating RON Today
Want to offer your clients modern notarization without sacrificing legal compliance? ProNotary is designed to support legal professionals and simplify the RON process from start to finish.
🔗 Learn more or schedule a demo at ProNotary.com
