{"id":1197,"date":"2025-07-08T13:07:02","date_gmt":"2025-07-08T18:07:02","guid":{"rendered":"https:\/\/pronotary.com\/blog\/?p=1197"},"modified":"2026-03-15T15:46:47","modified_gmt":"2026-03-15T20:46:47","slug":"what-does-a-remote-online-notarization-actually-look-like","status":"publish","type":"post","link":"https:\/\/pronotary.com\/blog\/what-does-a-remote-online-notarization-actually-look-like\/","title":{"rendered":"What Does a Remote Online Notarization Actually Look Like"},"content":{"rendered":"<article>\n<p>\n        If you\u2019re new to Remote Online Notarization (RON), you may be wondering:\n    <\/p>\n<ul>\n<li>What actually happens in a session?<\/li>\n<li>What do I need to do as a notary?<\/li>\n<li>What should my client expect?<\/li>\n<\/ul>\n<p>\n        Whether you\u2019re a solo notary or a business exploring online services, here\u2019s what a typical RON workflow looks like using ProNotary\u2014from the first request to delivering the final document.\n    <\/p>\n<h3>Step 1: The Client Reaches Out<\/h3>\n<p>\n        Most RON sessions begin when someone contacts you needing a notarization. They may have found your Google Business profile, been referred by a friend, or come from a law firm or real estate office that works with you regularly.\n    <\/p>\n<p>\n        Whatever the source, they send you the document\u2014for example, a parental consent form for a minor. From here, you take the lead.\n    <\/p>\n<h3>Step 2: Upload and Tag the Document<\/h3>\n<p>You\u2019ll log into your ProNotary dashboard and:<\/p>\n<ul>\n<li>Upload the document<\/li>\n<li>Pre-tag the document by placing signature, initial, and notary seal fields<\/li>\n<\/ul>\n<p><strong>Pro Tip:<\/strong> Make sure the document is fully completed except for signature areas and the notary block. These are finished during the session.<\/p>\n<h3>Step 3: Schedule the Appointment and Send the Invite<\/h3>\n<p>\n        Once the document is tagged:\n    <\/p>\n<ul>\n<li>Select a date and time for the session<\/li>\n<li>Add the signer\u2019s name and email<\/li>\n<li>Send the invitation link directly through ProNotary<\/li>\n<\/ul>\n<p><strong>Bonus Tip:<\/strong> Customize the email invitation to explain what the signer should expect. A short explanation helps reduce confusion and increases attendance.<\/p>\n<h3>Step 4: Conduct the Online Notarization<\/h3>\n<p>On the day of the session:<\/p>\n<ul>\n<li>Log in a few minutes early<\/li>\n<li>The signer completes ID verification<\/li>\n<li>The document automatically loads into the virtual signing room<\/li>\n<\/ul>\n<p>Once everyone is in the session:<\/p>\n<ul>\n<li>Greet your client<\/li>\n<li>Follow your state&#8217;s required notary script<\/li>\n<li>Visually inspect the signer\u2019s ID on-screen<\/li>\n<li>Select \u201cBegin Signing\u201d to unlock all signature fields<\/li>\n<\/ul>\n<p><strong>Important:<\/strong> Always ensure the video recording is active. It must capture the ID check, acknowledgments, and the signing process for compliance.<\/p>\n<h3>Step 5: Wrap Up and Deliver the Final Document<\/h3>\n<p>After the signing is complete:<\/p>\n<ul>\n<li>End the session by selecting \u201cLock\u201d and then \u201cTerminate\u201d<\/li>\n<li>If email delivery is enabled, the completed document is automatically sent to the signer<\/li>\n<li>You can also retrieve and send the completed document manually from your Notary Journal<\/li>\n<\/ul>\n<h3>Step 6: Access Records Any Time<\/h3>\n<p>\n        All completed sessions are stored in your Notary Journal, including:\n    <\/p>\n<ul>\n<li>The video recording<\/li>\n<li>The full audit trail<\/li>\n<li>The completed document<\/li>\n<\/ul>\n<p>\n        ProNotary securely stores these records for 10 years or as required by your state.\n    <\/p>\n<\/article>\n","protected":false},"excerpt":{"rendered":"If you\u2019re new to Remote Online Notarization (RON), you may be wondering: What actually happens in a session? What do I need to do as a notary? What should my client expect? Whether you\u2019re a solo notary or a business&#8230;","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"twitterCardType":"","cardImageID":0,"cardImage":"","cardTitle":"","cardDesc":"","cardImageAlt":"","cardPlayer":"","cardPlayerWidth":0,"cardPlayerHeight":0,"cardPlayerStream":"","cardPlayerCodec":"","footnotes":""},"categories":[4],"tags":[49,54,55,64,37,63],"class_list":["post-1197","post","type-post","status-publish","format-standard","hentry","category-ron-education","tag-digital-notarization","tag-electronic-notarization","tag-notary-technology","tag-online-notarization-workflow","tag-remote-online-notarization","tag-ron-process"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>What Does a Remote Online Notarization Actually Look Like - ProNotary Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/pronotary.com\/blog\/what-does-a-remote-online-notarization-actually-look-like\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What Does a Remote Online Notarization Actually Look Like - ProNotary Blog\" \/>\n<meta property=\"og:description\" content=\"If you\u2019re new to Remote Online Notarization (RON), you may be wondering: What actually happens in a session? 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